Event planning is often a top choice for low-cost business ideas. Because overhead costs are low and your startup can be launched from home, you don’t have to pay any fees until you have a client base. It would be best to have a great company name, lots of creativity, and excellent organizational skills to start event planning. Tools and supplies are essential to keep you organized and help bring your ideas to reality.

Please continue reading to find out the essential equipment needed to start an event-planning business and their approximate costs.

Essential equipment (and its price!) for a business that plans events. ):

Cell phone and cellular services

+ 150/month for cellular service

Your mobile phone is your mission control in event planning. Most of your conversations with potential and current clients will be via the phone. Voice-to-voice will be your first impression.

Your phone can also communicate with your team, get information from vendors, make changes, manage unexpected problems, and communicate with them while you’re running last-minute errands. Many event planning applications help you stay organized while you’re on the road meeting clients and visiting venues.

It would be best to consider battery life when choosing a phone for your business. Your phone should have a higher quality camera and be of a recent model so that you can take crisp photos of your event designs to use in your portfolio.

Laptop computer

Estimated Cost: + $1,500 to $22,500

It may be a question you are asking: Why not a computer on a desk? Event Planning is a mobile-based business in nature. Your office must be accessible wherever you are as the event planner. It would be best to choose a lightweight laptop, a backpack or a protective bag for your laptop, but not too heavy. Heavy bags can cause back, shoulder and neck pain.

Your laptop should have a modern design, such as a cell phone. It should also have a good battery life, storage, and a high-resolution screen. Many event planners meet with clients in coffee shops when they are just starting to discuss their ideas and goals. Your laptop will be where you share your portfolio, Pinterest image boards and potential venues.

Your primary connection to event management software is your laptop. As your business grows, you’ll be able to update your event tables, add to your to-do list, and share your priorities, tasks and notes with your event planners. Your cloud software should have the following capabilities to make your office mobile and event planning.

• Event diagramming
• Event element customization
• Contact lists
• Floor Plan layouts
• Tracking guests
• Requests for special consideration
• To-dos
• Calendar that can be shared
• Notes

A bonus tip: Stick a personalized sticker on your laptop with your company name and branding. This shows a keen eye for detail and can even help you get business from local coffee shops.

Business cards

Cost Estimated: + $400 for 500 cards

The cardstock measures two by three inches and is an excellent tool for your business. It is essential to find new clients. You never know where or when you might meet someone in need of an event planner. These ideas will also be shared with your peers at industry events and networking gatherings.

You can create your business cards yourself or modify existing templates from printing companies like Moo and Vistaprint. Double-check your spelling and contact information and include your logo, if applicable.

You can always keep your business cards handy and hand them out at networking events, coffee shops, and social gatherings. Handing out business cards takes practice to avoid appearing pushy or making people uncomfortable.

WiFi routers and WiFi that are reliable and fast

+ $90 to $250 for high-speed internet

Cloud-based event planning software requires fast, reliable WiFi to share updates with clients and colleagues. To find the best local service, talk to other owners of small businesses in your area. A reliable and secure small business router is also necessary. This device can perform essential tasks such as sourcing event locations, making financial payments, and downloading and sharing event floor plans.

You can upgrade your WiFi to make your event planning business more accessible. This will allow your family members to use your network without affecting your connection.

Car

Estimated Cost: + $25,000 to 35,000 for a new mid-size sedan

Unless you live in an area with reliable public transportation, you will need a car to visit venues, meet clients and look for unique decor elements for your next event.

That’s it! These tools can help you get started with event planning. We’re not stopping there. You won’t be a small-business operation that handles one wedding and small business meetings. Let’s now take a look at the things you may need.