For event planners, here are some ideas for saving your mental health.

June 20, 2022 by No Comments

As you’ve probably heard, event planning is the fifth most stressful job in the world. Event planners should prioritize mental health regardless of their career level. These creative and helpful ways can help you keep everything in order before, during and after your big event.

A personal backup is available to you if you are required to eat or sit down at an event.

To protect your health and safety, labor laws were created. While rest requirements and mental health break requirements may vary from one state to the next, the minimum rest a person should take during extended work hours is a continuous 30-minute lunch break with at most one 10-minute break if they’re working for more than six hours.

You’ll need to designate a colleague or volunteer to help you take time off from a busy event. It is important to include it in your event schedule. Hint: Look for programming lulls that don’t require immediate assistance and where attendees will be looking around or resting.

You can outsource those parts of your task list that are not in your skill area.

These tasks can be delegated to your team, or you can use one of the many freelance outsourcing sites like Upwork and Fiverr. It is important to choose tasks that are not too time-consuming, can easily be done by anyone, regardless of event experience, and fit within your budget.

You might, for example, have these super-outsource-friendly items on your wish list.

  • Thank you notes for event sponsors and donors
  • The printer can be contacted to order event signage.
  • Clean up CRM/attendee contact lists (making data and fields more uniform, double-checking emails are up-to-date, etc.).
  • Legal contracts for event partners and vendors
  • Find a list of staffing or volunteer agencies close to your venue.

Create a written agreement with your client/team to start every project.

You will need an event contract. A project agreement is also important to avoid any headaches down the line. What is the difference? Contracts are legally binding documents that address financial and practical details at a high level. An agreement brings everyone together to discuss the details of day-to-day considerations.

Include sections to define each person’s role and responsibilities clearly. Also, include information about the communication methods and frequency you expect to be contacted (or are contacted by) colleagues. Finally, describe your expectations for each team member for the events before, during and after they occur.

After live events, plan for at least one day of full recovery.

Studies have shown that work-induced fatigue increases over time. Working 12-hour shifts at a convention or trade show can have serious consequences for your mental, physical, and economic health. Do yourself a favor, and take 24 hours off after the event to rest and relax.

Every morning, conduct a 5-minute personal check-in.

Consider how you feel, your needs, and what might prevent you from achieving your goals. These habits are much easier to maintain and implement if they are linked to a routine. Set a reminder on your calendar for the first time you check your email.

Create a network with vendors and partners who see events as a collaborative effort, not just another job.

Great event leaders need great people. You’ll get better support and professional behavior from your team if they are emotionally invested in the project.

When Google set about to build the perfect team, they were shocked by researchers who discovered that social leadership, joy in the work, and a sense of joy were key factors in building reliable teams.

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